Event Planning
Information about venue rentals, streaming services, corporate sponsorships and more.
Jump to section:
Venue reservations, rentals and other support
Visit meet.wustl.edu for space reservations and meeting resources including AV support, catering, poster easels, furniture rentals and more.
Utilize branded items from the WashU Medicine event kit for your upcoming event.
Promotion
Promote your campus event using our templates for event posters and flyers.
You might also submit your event to Happenings, the universitywide events calendar, and request that it be added to digital signage on the Medical Campus.
Recording and live streaming
Contact WashU IT’s Media Services for help with recording live events or broadcasting live events online or over the campus cable television system.
Policy on event sponsorship
The Policy for Sponsorship of WashU Academic Events defines the procedures for corporate sponsorship of conferences, symposiums and other events, and the kinds of benefits a sponsor can receive from the university in exchange for their sponsorship.
Event resources
Event checklist
Quick list of must-have items
when planning an event.
Event production timeline
Example of full event production
timeline from date selection to
post event thank you and survey.
Event planning best practices
A list of things to consider when
tasked with planning an
event.
Volunteer sign up Google sheet
An example of an efficient volunteer sign up sheet that links to each job description and offers real-time visibility into jobs that need to be filled.
Event vendor recommendations
A list of vendors that have proved
to be excellent partners with WashU.
Post-event survey example
An example of a post event survey
using WashU’s survey software,
Qualtrics.
Event locations on WashU campuses
Recommended event locations
on both the WashU Medical and
Danforth campuses.
Event invitation template
A branded template to invite guests to your WashU Medicine event.
related resources
Event Planning
Information about venue rentals, streaming services, corporate sponsorships and more.
Invitation Template
You’re invited! Use our branded template to invite guests to your event in style.
Media Release/Consent Forms: Photos, Video, Audio & Testimonials
Showing or quoting non-WashU people gives your message perspective. Here’s how to get permission.
Merchandise & Promotional Items
Putting a logo on it? Heed trademark licensing requirements for apparel, promotional items and more.
PowerPoint Templates
Our presentation templates help you focus on your content instead of sweating the small stuff.